Local Chapter
Establishment Guidelines

Those who will or are actively working on establishing a local chapter must take the following steps prior to formally submitting your local chapter application to global AMMnet:

• Pre-register your intent with global AMMnet by sending an email to info@AMMnet.org and indicate your intent with subject line “local chapter establishment intent”.
• Once we have received your intent and there is no chapter already established in your country, we will provide you with the latest list of AMMnet members based in your country.
• You must send a communication to these members via email and copy info@ammnet.org. In your email to members, notify them of your intent and invite their participation in the local chapter.
• You must organize a virtual or in-person meeting among interested parties in your country to discuss establishment and organization of the chapter.
  
  • From this meeting, we will ask that you share meeting notes/minutes and a list of attendees, which also indicates those leading the formation of a local chapter. You will submit these in your application as outlined below in the Second Step: Complete the Local Chapter Establishment Application.

Your formal application will not be considered until you complete the Pre-Registration steps as outlined above.

Proceed to the “Second Step: Complete the Local Chapter Establishment Application” once the “First Step: Pre-registration Steps” above are complete.

All local chapters’ requests must be completed and submitted through the Local Chapter Establishment Application Form (available in English, French, or Portuguese).

The following are elements that must be included in your formal application submission via the Local Chapter Establishment Application form:

• Template of Essential Information for AMMnet Local Chapter Establishment (English, French and Portuguese versions)
• Drafted By Laws
• Proof of Registration
• A summary of the meeting (or meeting minutes) and list of meeting attendees

If you have questions or need clarification, please send an email to info@AMMnet.org with your request.

Below are required elements that are included in the Template of Essential Information for AMMnet Local Chapter Establishment (English, French and Portuguese versions).

The following are elements that must be included in your formal application submission via the Local Chapter Establishment Application form:

• Local Chapter Primary Contact Name and email address
• Name of Local Chapter
• Local Chapter domicile address (P.O. Box or physical address)
• Local Chapter phone number
• Local Chapter email address
• Financial institution/bank and account information

• Core officers/Local chapter leadership: 

  A list of designated local chapter core officers, including Chairperson, Secretary, and Treasurer, each of their email addresses, and a description of their functions as core officers. If the chapter has more officers than these three, please also provide their names, email addresses, and description of their function.
  
  • A Signature from each core officer next to their name and function to acknowledge their position and endorse the application.
  • All Local Chapter core officers are members of global AMMnet. (Core officers may use the link here to sign up as a global AMMnet member if they are not already members.)

• List of Members and their affiliation:

  The local chapter must submit an initial list of members, to number at least 10, and include each member’s email address, organization of affiliation, and signatures from each member (digital or inked). Core officers should also be included in this list of members.
  

• Statement of contribution:
  Describe how the local chapter provides value to local members. If another local chapter exists in the same area, describe how the proposed chapter complements the role of the existing chapter and how the chapters plan to work together.

• Initial timeline and activities:
  A detailed timeline of the activities the local chapter is envisioned to conduct in the first 12 months. (Consider using a Gantt chart format for a timeline of activities planned.)

• Mission statement:

  This mission statement must be consistent with the mission of Global AMMnet but ideally also adapted to reflect the Local Chapter’s context and needs.
  
  • Global AMMnet’s mission:
    The Applied Malaria Modeling Network (AMMnet) is a community of malaria modelers, data analysts, and partners who develop, apply and use quantitative tools to inform decision-making and operations in malaria-endemic countries. AMMnet fosters an open and respectful collaborative forum for learning and knowledge- sharing with the goal of improving the quality of analytical support offered to malaria programs and advancing general malaria research.

• Drafted bylaws: 

  These will be reviewed and approved by global AMMnet. See the optional template here.
  
  • Describe who is responsible for strategic and operational leadership of the chapter, including who makes decisions and how those decisions are made.
  • Describe who is responsible for financial management of the chapter and how financial management will be overseen.
  • Description of the selection process of the core officers, description of their duties and term limits for officers.
  • Description of the membership eligibility requirement including code of conduct and removal process from local chapter.
  • Description for revising the bylaws, including who has final approval of the revision and how that approval is determined (for example, by majority vote or ⅔ vote).

• Proof of Registration:
  Registered locally as a scientific society or professional association and should state the geographical area covered by the local chapter.

• Pre-Registration Membership Meeting Documentation:
  A summary of the meeting (or meeting minutes) and list of meeting attendees.